Submissions FAQ

Oral presentations: Each standard oral presentation is allocated 20 minutes, which is to include a closing period for addressing questions from attendees. A recommended partitioning of this time is 15 minutes of presentation followed by 3 minutes of questions and 2 minutes for transition. Each room will have a video projector with standard VGA input. The projectors support 16:9 aspect ratio (widescreen presentations), but can accommodate 4:3 presentations.  For best results, please ensure your presentations use 16:9 aspect ratio. All speakers must bring their own laptops. Both HDMI and VGA cables will be provided in the meeting rooms. Mac/Apple users must also bring an Apple-VGA connector cable.

Note: Presentations that are part of workshops, tutorials, or symposia may use different schedules. Please contact the organizer of the given workshop, tutorial, or symposium for information about the correct amount of presentation time.
Session chairs: This year, the last speaker of each session will serve as the session chair. That individual will quickly announce each speaker and strictly monitor the time of each talk. Each room will have signs that the chair can use to signal to the speaker how much time is left.

The submission does NOT include any author or institution information. Author or institution information should be entered in the submission system and not in the draft.

A: We will provide poster boards and push pins. Max poster dimensions are 93 in (width) x 45 in (height) in landscape format. Posters have to be removed by the presenter at the end of the poster session.

Q: How much time do I have for my talk?
A: Each standard oral presentation is allocated 20 minutes, which is to include a closing period for addressing questions from attendees. A recommended partitioning of this time is 15 minutes of presentation followed by 3 minutes of questions and 2 minutes for transition. Note that presentations that are part of workshops, tutorials, or symposia may use different schedules. Please contact the organizer of the given workshop, tutorial or symposium for information about available presentation time.

Q: Does appearing in the Cognitive Science Conference preclude the same work from appearing in a journal later on?
A: This conference is not considered an archival publication (click here for more information), so the same work can indeed be submitted to a journal later on. That said, the conference format does tend to force many details to be left out that would be expected in a journal article, and generally a conference paper that is expanded into a successful journal article includes at least 30% additional material.

Q: Can I submit a paper that has been submitted/published elsewhere?
A: The society’s policy is that papers submitted to the conference should be original work, meaning that the submitted work has not been submitted or published in the same literal form or format elsewhere.

Q: Can’t I just email you my submission?
A: We are unable to accept submissions via email. The web-based submission system enables a distributed review process, and lets you provide information that is valuable in helping to ensure that your paper gets the most accurate reviewing available.

Q: Do I have to be a member of the Society to submit a paper?
A: No, you do not have to be a member of the Society to submit a paper, regular poster, symposium, or publication-based presentation. Please note that the Society exists to foster the kind of research that appears in the conference, so if that is the sort of work you do then you will very likely find membership in the Society very beneficial. Yes, you must be a member of the Cognitive Science Society to submit a Member Poster. Member posters are published with minimal review, so that members can keep each other apprised of research progress.
Note that non-members of the Society who intend to apply to become a member in order to submit a member’s abstract can apply for membership through the electronic system. Obviously, the acceptance of the abstract will be conditional on the acceptance of the application to become a member of the Society.

Q: Can I submit a one-page abstract for a regular poster presentation?
A: No, you need to submit a 6-page manuscript for either an oral or poster presentation. However, if you are a member of CSS, you may submit a 150 word abstract for a member poster presentation.

Q: Should I already have become a member before I submit a member abstract?
A: No. But one should become a member on the same day as submitting a member abstract by filling out the forms found here.

Q: I am a member of another cognitive science society – Does my organization have an official relationship with the Cognitive Science Society that will allow me to submit a member abstract, even though I am not a member of the Cognitive Science Society itself?
A: Only members of the Cognitive Science Society itself may submit member abstracts. So you would need to join the Society in order to submit an abstract. As per the previous answer, if this conference is interesting to you, you may want to seriously consider joining the Society. Other categories of submission are open to all.

Q: I tried to sign up on the submission/reviewing web site with my Cognitive Science Society ID and it didn’t recognize me. What is going on?
A: For security reasons, we use a separate login system on the conference web site than on the Society web site. This means you’ll have to set up an account at the conference web site. It is a quick and relatively painless process.

Q: I don’t see a list of possible topics or areas on the web site.
A: We have not included such a list because they can have a somewhat restrictive effect on what people believe they can submit. If you are not sure what kinds of topics are suitable for this conference, it may be useful to look at the proceedings of past conferences (or issues of the Society’s journal, Cognitive Science).

Q: How do I embed the fonts into the document?

A:  Every software requires a different process to embed the fonts, so we suggest you look up the instructions that are specific to your software on google. However, here is the instructions for a word document: When you make a pdf file, you typically have the option of including font information in the file. This ensures that, when the paper is compiled in the proceedings, all letters and symbols will be displayed as you intended. The method for including fonts varies depending on what software you used to create your document. For instance, in Microsoft Word, you would choose “Save As…”, select the pdf file type, click the Options button, and check the box next to ISO 19005-1 compliant (PDF/A). (Not very intuitive I know!). For other software or platforms, the best thing to do is to Google “embedding fonts in pdf with XXX,” where XXX is your software/platform.

Posters have to be removed by the presenter at the end of the poster session.

Each standard oral presentation is allocated 20 minutes, which is to include a closing period for addressing questions from attendees. A recommended partitioning of this time is 15 minutes of presentation followed by 3 minutes of questions and 2 minutes for transition. Note that presentations that are part of workshops, tutorials, or symposia may use different schedules. Please contact the organizer of the given workshop, tutorial or symposium for information about available presentation time.

This conference is not considered an archival publication (click to download policy), so the same work can indeed be submitted to a journal later on. That said, the conference format does tend to force many details to be left out that would be expected in a journal article, and generally a conference paper that is expanded into a successful journal article includes at least 30% additional material.

The society’s policy is that papers submitted to the conference should be original work, meaning that the submitted work has not been submitted or published in the same literal form or format elsewhere.

We are unable to accept submissions via email. The web-based submission system enables a distributed review process, and lets you provide information that is valuable in helping to ensure that your paper gets the most accurate reviewing available.

No, you do not have to be a member of the Society to submit a paper, regular poster, symposium, or publication-based presentation. Please note that the Society exists to foster the kind of research that appears in the conference, so if that is the sort of work you do then you will very likely find membership in the Society very beneficial. Yes, you must be a member of the Cognitive Science Society to submit a Member Poster. Member posters are published with minimal review, so that members can keep each other apprised of research progress. Note that non-members of the Society who intend to apply to become a member in order to submit a member’s abstract can apply for membership through the electronic system. Obviously, the acceptance of the abstract will be conditional on the acceptance of the application to become a member of the Society.

No, you need to submit a 6-page manuscript for either an oral or poster presentation. However, if you are a member of CSS, you may submit a 150 word abstract for a member poster presentation.

No. But one should become a member on the same day as submitting a member abstract by becoming a member here.

Only members of the Cognitive Science Society itself may submit member abstracts. So you would need to join the Society in order to submit an abstract. As per the previous answer, if this conference is interesting to you, you may want to seriously consider joining the Society. Other categories of submission are open to all.

For security reasons, we use a separate login system on the conference web site than on the Society web site. This means you’ll have to set up an account at the conference web site. It is a quick and relatively painless process.

We have not included such a list because they can have a somewhat restrictive effect on what people believe they can submit. If you are not sure what kinds of topics are suitable for this conference, it may be useful to look at the proceedings of past conferences (or issues of the Society’s journal, Cognitive Science).

Every software requires a different process to embed the fonts, so we suggest you look up the instructions that are specific to your software on google. However, here is the instructions for a word document: When you make a pdf file, you typically have the option of including font information in the file. This ensures that, when the paper is compiled in the proceedings, all letters and symbols will be displayed as you intended. The method for including fonts varies depending on what software you used to create your document. For instance, in Microsoft Word, you would choose “Save As…”, select the pdf file type, click the Options button, and check the box next to ISO 19005-1 compliant (PDF/A). (Not very intuitive I know!). For other software or platforms, the best thing to do is to Google “embedding fonts in pdf with XXX,” where XXX is your software/platform.